This event uses two identical LED walls flanking a printed center backdrop — and a live stream that is captured directly from the wall feed. The walls are a 2:1 canvas, but the stream is a 16:9 broadcast frame: rather than switching a separate program feed, the stream team crops a 16:9 window out of the center of the wall and scales it to 1920 × 1080. That single fact drives every safety margin in this document.
Following these guidelines ensures your content looks right in the room and on the stream — and saves us all from last-minute scrambles over resolutions, file formats, or fonts. If anything here raises a question, please reach out early: cbaldini@avfactory.com
| Destination | Resolution (W×H) | Aspect | Physical Size | Content Sources |
|---|---|---|---|---|
| Stage Left LED Wall | 2688 × 1344 | 2:1 | 22'-11⅝" × 11'-5¾" | PlayBack Pro (video/stills) · PowerPoint (28"×14" deck) — mirrored: one file drives both walls |
| Stage Right LED Wall | 2688 × 1344 | 2:1 | 22'-11⅝" × 11'-5¾" | |
| Live Stream (derived) | 1920 × 1080 | 16:9 | — | Cropped from the wall feed — nothing extra to deliver, but see Stream Content |
| Center Backdrop | — | — | — | Printed scenic graphic — no digital content |
LED walls are ROE Visual Graphite GP2.6 (2.6 mm pitch), ground-stacked, fed as one mirrored 2688 × 1344 signal. There is no media server on this show — video and stills roll from PlayBack Pro and slides from PowerPoint, both pixel-accurate to the wall. The live stream extracts its 16:9 program from the same feed. You don't need to think about any of that — just hit the pixel counts above and keep your content in the safe box.
The wall canvas is built at LED-native pixel density (1 px = 2.604 mm), so content maps 1:1 with zero scaling. A full-height 16:9 crop of a 2:1 canvas is ≈2389 × 1344 — the stream discards about 149 px from each side and nothing from the top or bottom. Your 150 px side margins are exactly the discarded region, and the 50 px top/bottom margins give the cropped frame normal broadcast title-safety plus protection at the physical wall edge.
| Zone | X Start | X End | Width | Y Range | Contents |
|---|---|---|---|---|---|
| Total canvas | 0 | 2688 | 2688 | 0 – 1344 | Backgrounds — fill completely |
| Stream crop (16:9) | 149⅓ | 2538⅔ | 2389⅓ | 0 – 1344 | What the stream captures |
| Graphics safe | 150 | 2538 | 2388 | 50 – 1294 | All text, logos, critical content |
The map is available as a full-resolution PNG (drop into your AE / Photoshop project as an underlay) or as an editable vector SVG, plus the isometric set overview.
⬇ Download all maps (PNG + SVG, .zip)
The following template files are delivered alongside this document:
Everyone in the ballroom sees all 2688 × 1344. The stream audience sees only the center 16:9 — cropped straight off the wall, scaled to 1080p. Content that treats the outer 150 px as "more screen for my title" will be amputated on the broadcast. Content that treats the full canvas as environment and the safe box as the message looks intentional in both places.
Slides display full-bleed on the LED walls, so decks must be authored at the wall's 2:1 aspect — a standard 16:9 deck does not fit. One deck format covers both walls, since they mirror.
| Deck | Destination(s) | Slide Size (set in PowerPoint) | Displayed At | Safe Margin |
|---|---|---|---|---|
| Wall deck (2:1) | Both LED walls (mirrored) | 28" × 14" | 2688 × 1344 | 1.56" sides · 0.52" top/bottom |
To set the size: Design → Slide Size → Custom Slide Size, enter 28 × 14 inches ("Ensure Fit" if converting an existing deck). At this size the deck maps 1:1 to the wall at 96 px per slide-inch. Place guides at ±12.44" horizontal and ±6.48" vertical (from center) to mark the safe box.
| File format | .pptx or .key, clearly labeled (e.g. F5PGS_GeneralSession_Walls_v3.pptx) |
| Fonts | Embed fonts in the file (File → Options → Save → Embed fonts), and send us any non-standard fonts separately to avoid substitution surprises. |
| Minimum text size | 18 pt absolute floor; 24 pt+ recommended. Remember the stream viewer is watching on a laptop, not a 23-foot wall. |
| Embedded media | Embed all videos/audio in the deck AND provide each media file separately. No linked/streaming media (YouTube, Stream, etc.) — the show network is offline. |
| Builds & transitions | Simple builds are fine. Avoid exit animations and "random" transitions; they behave unpredictably at non-standard slide sizes. |
| 16:9 decks | A presenter who arrives with a standard 16:9 deck will be shown in a centered window with the wall background filling the sides — never stretched. Fine as a fallback; not what you want for a keynote. |
| Preferred codec | Apple ProRes 422 LT best for PlayBack Pro |
| Also accepted | ProRes 422, DNxHR SQ; high-bitrate H.264 (20–30 Mbps) for non-critical pieces |
| Container | .mov |
| Resolution | 2688 × 1344 exactly — no letterboxing, no scaling |
| Frame rate | 29.97 or 30 progressive — do NOT render 23.98/24 fps |
| Color | Rec.709, video levels; 8- or 10-bit |
| Playback | Operator-triggered, plays once — end on a clean frame or fade to black. Seamless loops: put _LOOP in the filename |
| Preferred | 48 kHz · 24-bit · stereo, embedded |
| Levels | Mix peaking around −6 dBFS; no limiter slam |
| Silent videos | Strip the audio track entirely rather than including silence |
ProRes decodes with almost no CPU effort — the machine reads it straight to the screen. H.264 at 2688-wide needs real-time decompression that can drop frames exactly when it matters. Larger files are expected and fine. If your renderer can't export ProRes, talk to us before inventing an alternative.
Stand-alone 16:9 pieces (sizzle reels, speaker-support videos) can be delivered at 1920 × 1080 and will be shown in a centered window inside the safe area with the wall background filling the sides — the same treatment as a 16:9 slide deck. Native 2688 × 1344 versions always look better; deliver 16:9 only when re-rendering isn't practical. Same codec and frame-rate rules apply.
| Preferred | .wav — 48 kHz · 24-bit · stereo |
| Also fine | .mp3 320 kbps (fine for music; use WAV for anything with a hard downbeat) |
| Trim | Start the file at the moment it should be heard — no leading silence; we fire cues on the frame |
| Naming | One file per cue, named for the moment: F5PGS_AwardSting_Partner_v1.wav |
| Levels | Peaks around −6 dBFS, consistent loudness across the set |
For general ambient music, a Spotify playlist link is all we need — send it with your content delivery and note any tracks that must (or must not) play at specific times. If your organization requires licensed/cleared music only, send us the files instead as .wav or .mp3.
| Resolution | 2688 × 1344 exactly |
| Format | .png (preferred) or .tiff — no JPEG for show graphics |
| Color | sRGB / Rec.709, 8-bit+, no embedded printer profiles |
| Safe margin | 150 px sides · 50 px top/bottom (2388 × 1244) |
| Vector (preferred) | .svg, .ai, or .eps |
| Raster | .png with transparency, 24-bit, largest size available |
| Brand kit | Send your brand guide (colors, clear-space, don'ts) so anything we build on site stays on-brand |
| Naming pattern | F5PGS_[Content]_[Destination]_v[#].[ext] e.g. F5PGS_WalkIn_Walls_v2.mov · F5PGS_Keynote_Walls_v1.pptx |
| Destination tags | Walls (the mirrored LED walls — most content) · PBP169 (1920×1080 windowed speaker videos) |
| Versioning | Increment v1 → v2 → v3 with every change. Please never use "FINAL", "FINAL2", or "FINALfinal" — we've all been there, and it never ends well. |
| Deadlines | All show content due Monday, Sept 7, 2026 (one week before load-in). Anything after that lands in the on-site change queue and is handled as time allows. |
| Delivery | WeTransfer to cbaldini@avfactory.com for day-to-day deliveries and revisions. For the final show package a hard drive hand-off is welcome (exFAT-formatted so it reads on everything; label the drive with the event name). No email attachments over 20 MB, please. |
